Main Library(Matsue)
Service Hours
To enter the Library
Check out/Return
Reservation
Photocopy
Reference Service
Use Other Libraries
Learning Commons
Medical Library(Izumo)
Service Hours
To enter the Library
Check out/Return
Reservation
Photocopy
Reference Service
Use Other Libraries



Service Hours(Matsue)
Opening Hours
Semesters Mon.-Fri. 8:30-21:30
  Sat.-Sun.
National Holidays
10:00-17:30
Vacation Mon.-Fri. 9:00-17:00
  Sat.-Sun.
National Holidays
Closed

Closed Days
Saturdays, Sundays and national holidays during vacations
Regular Maintenance Day (The 4th Wednesday in Aug. and Feb.)
Summer holidays (Aug. 13-15)
Beginning and end of year (Dec. 28-Jan. 3)
Special Collection Inventory
*The library will be closed due to special circumstances.
  *We inform you of the latest schedule on the library HP or by notices.
>>Calendar(Main library, Matsue)

Other Service Hours
Microfilm/Microfiche Room
(Available for Shimane University Members and Library Card Holders.)
Stacks 4th- 8th floor
(Only for Shimane University Members.)
*Stacks 1st-3rd floor are freely accessible while the library opens.
Mon.-Fri. 8:30-17:00
Sat.-Sun.
National Holidays
Unavailable












Service Hours(Izumo)
Opening Hours
Semesters Mon.-Fri. 9:00-20:00
  Sat.-Sun.
National Holidays
10:00-16:00
Vacation Mon.-Fri. 9:00-17:00
  Sat.-Sun.
National Holidays
Closed

Closed Days
Saturdays, Sundays and national holidays during vacations
Summer holidays (Aug. 13-15)
Beginning and end of year (Dec. 28-Jan. 4)
Special Collection Inventory
*The library will be closed due to special circumstances.
  *We inform you of the latest schedule on the library HP or by notices.
>>Calendar(Medical Library, Izumo)

Special Usage Out of Service Hours(Only for Shimane University Members)
Izumo Campus Members and other Shimane University Members who is permitted by a Director of the Medical Library can use the Medical Library for 24 hours.
Please enter to the library with your Shimane University ID Card.

Available Areas
2F/Reading Room
1F/Stack, Video Room

Rules
*Do not bring out materials without check out procedure.
*No Smoking, No Drinking and Eating.
*Do not monopolize a seat, please take your baggage when you leave the library.
*An action to occur an accident, especially fire, is strictly prohibited.












Enter to the library(Matsue)
You need Shimane University ID Card or the Library Card to enter the library.
Faculty/Student/Academic Staff
Please insert your ID Card on the IC card reader of the gate.
Other Library Card Holder
Please swipe your Library Card through the card reader of the gate.

When you do not have Shimane University ID or Library Card, pass by the gate and take a procedure to enter the library.












Enter to the library(Izumo)
You need Shimane University ID Card or the Library Card to enter the library.
Faculty/Student/Academic Staff
Please insert your ID Card on the IC card reader of the gate.
You cannot use hospital card.
Library Card Holder
Please slide your Library Card through the card reader of the gate.

When you do not have Shimane University ID or Library Card, during opening time, call staff at the circulation desk.












Check out/Return(Matsue)
Check out books
Please bring books to Checkout Devices (at the Service Desk).
Each borrower must present his/her own ID card to check out materials or extend the loan period.
Magazines, journals and reference books (e.g.dictionaries) are not for loan. In-library use only.

Checkout Devices

How do I use the Checkout Device? 1.Please stand in front of the Device. The display will change.
2.Please touch "Lend" or "Extend".
 You can extend the loan period once, only before the limit.
3.Please touch your ID Card on a card reader, or insert your library card into the card reader.


4.Please let the device read a bar code of the book you want to borrow.


After reading correctly, the device makes sounds like "cllick-clack". Please touch "Finish" as you finished all books; receipt will be issued. If the process is imcomplete, the gate buzzer would react.


Please take your ID/Library Card and the receipt.

The limit of loan books number and length of time.
General loan Undergraduate 10books 14days
Graduate, Faculty and Academic staff 15books
Student of The University of Shimane, the National Institute of Technology or The Open University of Japan
Citizen Passport Member
5books
Public visitor 3books

Special loan 4th grade student, Graduate 3books 30days
Faculty
(Only for books in stacks)
20books 90days
*Special loan is applied to study or graduation thesis. A qualifier is able to borrow as above, in addition to general loan.

Return books
During the service hours, Please return books to the Return Corner (at the Service Desk). When the library is closed, drop books into a post next to the library entrance. In this case, the books will be transacted on a next business day. Please make sure to return them on time.
You do not need to show your Shimane University ID card or Library card.
If you past the due, would be prohibited to borrow books during the same term as exceeded days.

Renew the loan period
Library materials can be renewed once as long as they have not been requested by another person. You can renew the loan period at the Circulation devices, at the Service desk and on MyOPAC. (You need to log in from the top page to use this service.) Overdue materials can not be renewed.
















Check out/Return(Izumo)
Check out books
Please bring books to Checkout Devices (at the Service Desk).
Each borrower must present his/her own ID card to check out materials or extend the loan period.

自動貸出装置(出雲)

The following materials are in-library use only.
1. Reference books (e.g. dictionaries and year books)
2. Books in "tutorial corner".
3. Books in "nursing practice corner".
4. Other materials which is pasted with "in-library use only"(禁帯出) sticker. in-library use only

How do I use the Checkout Device? 1.Please stand in front of the Device. The display will change.
2.Please touch "Lend" or "Extend".
 You can extend the loan period once, only before the limit.
3.Please touch your ID Card on a card reader, or insert your library card into the card reader.


4.Please let the device read a bar code of the book you want to borrow.


After reading correctly, the device makes sounds like "cllick-clack". Please touch "Finish" as you finished all books; receipt will be issued. If the process is imcomplete, the gate buzzer would react.


Please take your ID/Library Card and the receipt.

Journals without "BOOK ID"(Bar Cord sticker), you need to fill out "Unbound Journals Lending Application". In service hours, please hand in the application to a Service Desk staff. Out of service hours, please drop the application into a "Opinion Box".
It will be dealt with on the next business day.
the Opinion Box
The limit of loan books number and length of time.
  Loan period(Books) Loan period(Journals) Item Number
Faculty, Student and Staff 7days 2days 10 items in total
Public Visitor 7days - 5 items

When you borrow journals...
Journals, which is pasted with "BOOK ID"(Bar Cord sticker) , should be processed with a Checkout Device.

Return books
During the service hours, Please return books to the Service Desk. When the library is closed, drop books into a post next to the library entrance. In this case, the books will be transacted on a next business day. Please make sure to return them on time.
You do not need to show your Shimane University ID card or Library card.
If you past the due, would be prohibited to borrow books during the same term as exceeded days.

Renew the loan period
Library materials can be renewed once as long as they have not been requested by another person. You can renew the loan period at the Circulation devices, at the Service desk and on MyOPAC. (You need to log in from the top page to use this service.) Overdue materials can not be renewed.
















Reservation
When the book you need is borrowed by another person, you can make a reservation.
Click a book title and open the detail page.There are each information. Location, Call No, Bar cord No and so on, please see “Reserve”, right side of the page.
And click the icon.
You need to log in MyOPAC.

"Please select Receipt Counter."
The initial setting of receipt counter is "本館"(the Main Library) for Matsue Campus members, and is "医学図書館"(the Medical Library) for Izumo Campus members. Please choose the counter which is convenient for you.

"Please appoint an Address."
You can choose the way of notification when the book returned.
E-mail, 電話(Telephone Call) or 通知なし(No notification)
If the box next to "E-mail" is blank, you need to register your current e-mail address on MyOPAC.
When you want to read books another campus holds, please take the same procedure of reservation to send away for that.
 →See also Use Other Libraries
















Photocopy(Matsue)
Photocopy materials
The library equipped with self-service copiers (coin, copy card and e-money) for academic purpose.
Please fill out "the Copy Request Form" and hand in the Form to the Service Desk staff or put in a collection box by the copier.

1F/near the magazine and newspaper corner.
 Monochrome Only -*Emoney(Shimane University ID Card)
 Monochrome Only -Coin
1F/stack
 Color/Monochrome -*Pre-paid Card
2F/near the stack
 Monochrome Only -*Pre-paid Card
*Emoney can be charged at Seikyou Shop in University, where Pre-paid Card is also sold.
Please follow the rules below.
         1. To fill out the Copy Request Form.
         2. Library materials only.
         3. Small part of a document only.
         4. One copy per page.
         5. To abide by the copyright law.

Photocopy charge
Photocopy(Monochrome) 10yen
Photocopy(Color)
*Pre-paid card only
A3   50yen
     B4,A4 40yen
















Photocopy(Izumo)
Photocopy materials
The library equipped with self-service copiers (Cash, Copy Card and E-money) for academic purpose.
Please fill out "the Copy Request Form" and hand in the Form to the Service Desk staff or put in a collection box by the copier.

2F/behind of a Checkout Device, near by the exit gate.(Cash or E-money Only)
2F/near by Multimedia Corner.(Copy Card for public expense)
1F/entrance of stack.(Copy Card for public expense)
*Emoney can be charged on your Shimane University ID Card at Seikyou Shop in University.
*Copy Card(for public expense) is only for faculty, please make an application at the Service Desk.
Please follow the rules below.
         1. To fill out the Copy Request Form.
         2. Library materials only.
         3. Small part of a document only.
         4. One copy per page.
         5. To abide by the copyright law.

Photocopy charge
  Copy Card
(public expense)
Cash and E-money
(private expense)
Photocopy(Monochrome) 5yen 10yen
Photocopy(Color) 12yen A3,B4   50yen
A4,B5  40yen
















Reference Service
If you have a question or a trouble, please tell a library staff.

For example...
  How can I find a material?
  I want to know bibliographic information of a book.
  Does the library hold a book? If it does not, how can I get that?
  Would you lecture me how to use reference books?
  Would you lecture me how to use PCs for information retrieval?
















Use other libraries(Only for Shimane University Members)
Use the Medical Library(Izumo Campus), for Matsue Campus Members
■Enter the Medical Library
You need your Shimane University ID Card to enter the library.Please insert your card on the card reader of the gate.
Please check the calendar to confirm whether the library opens or not.

■Check out/Return
Check out and return at the Medical Library
You can borrow books and journals with a checkout device same as the Main Library in Matsue.
And return books at the Service Desk in business hours. Please drop into a book post in front of the entrance on 2nd floor, when the library is closed. It is also acceptable to return books at the Main Library in Matsue Campus.
Send away for books from the Medical Library
Please take a reservation procedure on MyOPAC. You will receive a notification basically by e-mail when the book arrives at the Service Desk.
  Loan period
(Books)
Loan period
(Journals) *visitor only
Item Number
Faculty, Student, Staff 7days 2days 10 items in total


Use the Main Library(Matsue Campus), for Izumo Campus Members
■Enter the Main Library
See this procedure

■Check out/ Return
In the Main Library, people can check out only books.(Journals and Videos/DVDs are in-library use only.)
How do I check out books?
→See this procedure. Please return books at the return corner of the service desk.You can also return books which you borrowed at the main library, at a service desk in the Medical Library.
Send away for books from the Main Library
Please take a reservation procedure on MyOPAC. You will receive a notification basically by e-mail when the book arrives at the Service Desk.
  Loan period(Books) Item Number
Undergraduate Student 2 weeks 10 books
Graduate Student, Faculty, Staff 15 books

■Information Retrieval
You need the ID (Your Student ID Number) and Password, General Information Processing Center issued, to use a PC in the library.
The Main Library equips PCs in a PC room, equips socket and cable LAN point for a private PC.


ILL(Inter Library Loan) Service, ordering from libraries in Shimane prefecture
Shimane University Members can send away for books Public Libraries, University Library or National Institute of Technology Libraries in Shimane prefecture hold. Free of Charge.

At first, please confirm whether the libraries hold the book you need or not.
Libraries in Shimane Prefecture Crossing Search System(The database is only available in Japanese language.)
A library holds it...
Please complete an application(PDF/Printed one is furnished at the Service Desk) and hand it in a library staff.


ILL(Inter Library Loan) Service, ordering from other universities
How to get unavailable materials in Shimane University Library?
→You need to make an application on MyOPAC.
 Please register your e-mail address on MyOPAC to get a notice by e-mail, when a book you ordered arrived at the library.
 You can send away for copies of an article or a book.

Cost and Precaution
Copies of an article
Cost=(A unit cost per page (almost 30-60yen)) times (Total page number) plus (Postage(one way))
Mail days=4 days-1 week
*Yen is only available to pay, and please have exact charge.

A Book
Cost=Postage(round-trip)
Mail days=about 4 days to 1 week
*Newly arrived books, too old books,reference books, and journals are unavailable to order.
*Yen is only available to pay, and please have exact charge.


Procedure
1. Log in MyOPAC.
2. Please choose "interlibrary loan/photocopy request" on MyOPAC menu (the left upper side of the page ).
3. Read the rules, and check "I accept the agreement".
4. You need to put each information of the articles or the book, and click "Send".
5. Confirm the information you typed, and click "OK". Then the procedure is done.


Visit other university library
When you want to visit other university library, Shimane University Library issue a letter of introduction. Please make an application at the service desk.
*It is available to use the national university library in the Chugoku region (Shimane Pref. Tottori Pref. Hiroshima Pref. Okayama Pref. Yamaguchi Pref.), just show your Student ID Card.
















Learning Commons in Shimane University Library
Summary
There are 2 “Learning Commons” in Shimane University Library (Main Library). But the functions of “Learning Commons” is decentralized in the whole of the Communication Zone. The Learning Commons in Shimane University Library was equipped to provide various environment for learning by our students rather than trace the “Information Commons” developed in North America. Because we had to accomplish the renovation project in short term, the management of new library was started without the learning support by stationed staff, which is often counted as an essential element of Learning Commons.
Then, was our Learning Commons unsuccessful?
Actually, our Learning Commons was accepted and brought out distinctive usages from our students, and a few times association with other section. But it is still lack of learning support by the staff, to resolve the problem, we need to make a strategy and cooperation system with other section.
Our Two Learning Commons
At first, there are 2 rooms called Learning Commons in Shimane University Library (Main Library).

Learning Commons (1F)
Square Measure: 129 square meters
Seats: 59
Equipment: Projector (Wired / Wireless), BigPad and Whiteboards (Wall / Movable)

Learning Commons (2F)
Square Measure: 51 square meters
Seats: 21
Equipment: Projector (Wired), TV, and Whiteboards (Wall / Movable)
And wireless LAN covers all floors of the library, students can access our electronic resource through the LAN anywhere in the library.
Purpose
The Learning Commons in Shimane University Library was equipped to provide various environment for learning by our students. Our library, here the main library was renovated and completed in 2013.
Before the construction, the building did not fill quake-proof standard provided in Building Standards Law, so that Shimane University adopted and executed renovation project of its all buildings including the library. In that time, active learning space, something like “Learning Commons”, was introduced to Universities in Japan gradually.
Before the renovation, our library had a space like “Learning Commons”, where students are allowed to chat and drink some beverages, but it was small and not suitable for active learning. By the renovation, we tried to enhance the function of our library to satisfy various requirements from our students, specifically speaking, the library floor was divided into 3 zones, Communication Zone, Learning Zone and Study Zone.
In the Communication Zone, any works or activities with discussion or chatting are welcomed. In the Learning Zone and Study Zone, students need to be quiet and study individually. The Communication Zone is the liveliest, the Study Zone is the quietest and the Learning Zone is the middle. So our students can choose convenient place depending on their feelings and the style of their work.
Decentralization of “Learning Commons” Function
Before the explanation of our Learning Commons, we need to add some information about a construction of the library. As you see the three-colored floor plan, each floor is divided into 3 zones, we described about the meaning of division above, and now we focus on only the yellow-colored zone, it is called the Communication Zone.
In the definition of the Learning Commons, the three elements are listed in “Proposal on the Method of Utilizing Learning Commons”(p26)(1), the first is “physical resource”: ICT devices, a space for group work and presentation, refresh space, event space, exhibition space and other equipment, the second is “academic resource”: access to printed and electronic materials, soft wares and so on, the third is “human resource”: learning support by teaching assistant, usage lecture to ICT devices, a service desk for writing support, studying abroad, job hunting, and so on.
And now we come back to our library, the Communication Zone consists of some facilities such as Learning Commons, Reading Space for Newspapers and Popular Magazines, Exhibition Room, PC Room, Group Study Room, AV Room, Lounge (Refresh Space) and Multi-Purpose Room.
The spaces named “Learning Commons” are only 2 but the functions of “Learning Commons”, especially physical resource, is decentralized in the whole of the Communication Zone. So, the Communication Zone itself could be the Learning Commons in a broad sense.
Problem
As mentioned above, the concept of our Learning Commons was to provide various learning environment, rather than trace the “Information Commons” developed in North America, even the name is “Learning Commons”. To tell the truth, the renovation project of our library left enough discussion about cooperation among related sections to achieve learning support utilizing the renovated facilities, because the budget was allocated suddenly and we had to accomplish the renovation project in short term.
Therefore the management of new library was started without the learning support by stationed staff, which is often counted as an essential element of Learning Commons.
Then, was our Learning Commons unsuccessful?
Process of Acceptance
Here we show a short history of acceptance of our Learning Commons.
The renovation of the library presented a space which is against to traditional sense like “The library is the place where people study individually and quietly”, and our Learning Commons took about one year to gain complete acceptance from students.
In the beginning of reopened year, students studied very quietly even in the Communication Zone. But by continuous announcement, students understood the characteristics of each zones and now many students uses Learning Commons with the way we expected primarily such as group works, discussions, rehearsals of presentation and meetings in 2014.
In 2015, they did the same as, but it stayed in a range of our expectation. And in 2016, students and sometimes faculties and staff, started the more various usage to hold some events to connect and to communicate each other with a broader concept, it is not only group work for class but also their lively activity without announcement from the library.

For example:
“Lear-Commo Cafe”,”Lear-Commo” is an abbreviation of “Learning Commons”, and which is to invite someone as a presenter to speak about a topic, it could be chosen freely by presenter and having a presentation time and a discussion time according to the topic.
Chatting event with international students in Japanese language as much as possible,
“Lear-Commo Cafe” and chatting event are held by “Library Concierge”, which is a student group to cooperate with library staff.
Orientation of studying abroad, it was held in this July, by the international exchange section, this is the first time the session of studying abroad was held in the Learning Commons.
A database guidance for a few people, this was held by library staff in this April, for international professor.
And an event for job hunting, this was held by students who are not related to the library, in Shimane University, there is a group to support job hunting for students each other and it was one of their activity, so many students joined this event.
Prospect
Our Learning Commons was accepted and brought out distinctive usages from our students, and a few times association with other section.
It was a success. But it is still lack of learning support by the staff, to resolve the problem, we need to make a strategy and cooperation system with other section.


(1) Japan Association of National University Libraries AdHoc Committee on Support Study for Teaching and Learning. “Proposal on the Method of Utilizing Learning Commons”.Japan Association of National University Libraries.2015-06-29. (Japanese),(PDF),http://www.janul.jp/j/projects/sftl/sftl201503a.pdf,( accessed 2016-09-05).



















  
 
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