How Can I Purchase a Book with My Budget?

• It is necessarry to make application to Shimane University Library when you want to purchase a book with your budget.
• The book can be equipped your office as "lending".
• The book is in principle treated as an equipment and registered as a university asset.

The Library Is a Portal of Purchasing a Book.

When you purchase a book or an audio-visual material for research or education by your budget, please make an application to Shimane University library. You only need to make application, and all procedure such as an order to a bookstore, acceptance inspection, entry to finance and accounting system are performed by the library.  As shown in the Operation Manual for a Contract ("契約事務マニュアル(教職員用)), it is ineligible for an order by a teacher so please do not order to bookstore directly.

Note

・Please ensure to check your budget balance in the zaimu kaikei financial accounting web system before making a purchase. The library regards your budget as available at receiving your application. Changing budget is NOT available after we received the application.

・ You need to log in MyOPAC and to send information about the book. If you need detailed information, please contact book[at]lib.shimane-u.ac.jp. ([at]→@)

・We will send the arriving notification by e-mail when all procedures that ordering to the bookstore, confirming delivered book and registering as assets are completed. All procedures take about 2 weeks; in case of ordering from overseas, it might take over one month.

・ When you get the arriving notification mail from the library, please come to the library. The books are put on shelves for each department in a room behind the Service Desk.
　A substitute person (including students) can also pick up the book.　

FAQ

・Is there a time lag?

Unlike other goods, the purchase of books is managed through the library system order placement to payment. Therefore, after all the processing, the data must be reflected from the library system to the zaimu kaikei financial accounting web system. This process is done by the library, but since it takes time from order placement to payment, there is a time lag between the receipt of the purchase order and its reflection in the zaimu kaikei financial accounting web system. Please be careful when managing your budget, especially at the end of the fiscal year.
Please refer to the status in MyOPAC until it is reflected in the zaimu kaikei financial accounting web system.

・When is the deadline of purchase at the end of fiscal year?

The deadline for purchase applications at the end of fiscal year will be announced by e-mail each year. Please note that the deadline for Kakenhi Grant-in-aid is earlier than those for other budgets. In most years, the deadline for purchase applications is the end of January for Kakenhi and the end of February for other budgets. The detailed information will be available on the notice on the library website.

・Can I purchase a book on Amazon?

If you need to purchase a book from Amazon, you can do by paying in advance and later reimbursement. In such a case, we will make an effort to be flexible based on the contract manual for faculty members, please contact the library.
Please note that usual payment with a budget is not possible for Amazon, as the bank account for each invoice is different and the handling of overdue is difficult.

・Is it possible to purchase a book I authored for gift at my budget?

　　Under Shimane University's regulations, it is NOT possible to use a budget or a Kakenhi to pay for the cost of books, postage, etc. for the purpose of distribution, such as dedication of books.

・Can I purchase an article of an e-journal with my budget?

As for the purchase of e-journal articles, credit card payments are generally required, so the usual payment with a budget is not possible, but it is possible for faculty members to pay in advance and be reimbursed later. If you need to pay in this way, please contact the Accounting Procurance Division.

Books Are Assets of University

In principle, books are registered as assets of University.
If the book is not suitable to be assets, it may be treated exceptionally as consumables. Consumables are expected to be used for less than one year.

If you have a question, please contact the staff below.